Document automation systems generate documents based on a customized questionnaire used for input. Using such a system, generating your document is as simple as answering a few questions.
Increased Efficiency
The most obvious benefit of automating documents is increased efficiency. You are probably aware of Parkinson’s law, which states that work will expand to take up the amount of time that has been allotted to it. This is never truer than it is with writing and editing.
If you currently create and recreate similar documents for your clients, you are well aware of the dangers of working on more than one at a time. If copy and paste is your method of choice for quickly drawing up a contract or a will, you probably have inadvertently copied a wrong name or outdated verbiage.
Legal Document Automation Benefits
Document automation will enhance the quality and speed with which you can respond to clients. In addition, it can ensure that you are using current verbiage because it is built into the architecture of the system and can be reviewed periodically to accommodate new policies.
Contract Automation Benefits
Contracts typically have several terms that may or may not be included in the final, depending on the circumstances. This leaves somebody the job of editing pages of text to make sure all pertinent legal information is included for that particular case. Document automation reduces this repetitive, tedious work and allows improved accuracy and consistency of output. It greatly reduces human error such as failing to insert pertinent information, or failing to delete old or incorrect information.
Document Automation Value
It is hard to say what a document automation system is worth. Each document management solutions provider has its own statistics for average office savings, and each office will save differently according to how it uses the automation system. However, it is safe to say that an office could reduce the time involved in creating a document by more than 50 percent when using an automation system. The ability to prepare documents in a reduced time frame translates to making your existing clients happy while allowing you to take on more work. Use this calculator to determine a more detailed return on investment for your office.
Your current method for composing a document can cause mistakes even if you are not working with an aggressive deadline. If you are currently copying, pasting or using other unreliable shortcuts, please do not continue in this way. Contact us for a consultation. We can help your corporation implement a document automation system that works.
